BUSINESS NOTES &
NEWS -
August 2007
In This Month's Issue:
Key Dates for
August
HUB Vendor of the
Month
Who's Who
August Calendar
Mandatory
Training
Property
Man. Updates
New
P-Card/Travel-Cards
HUB
Statistics
Finance Clean-Up
PAR
Processing For Fall
Foreign
National Processing
NEW! Employment
Manager's Toolbox
Employment Manager's Toolbox
Survey
Suspense
>
PRINTABLE VERSION
If you have comments or would
like to submit an article for the
Spotlight, contact Sara Carter at
scarter@uh.edu
Contents Edited by the
Administration & Finance Customer
Service Center |
Key Dates for August
Some of the key deadlines and tasks planned
for August are listed below. Deadlines
related to issuing new P-Cards and Travel
Cards are covered in a separate article, but
all deadlines and tasks are included in the
FY07 and FY08 Key Dates Calendar for UH/UHSA
Departments.
August 1
Deadline for submitting revised Baseline
Standards and Cash Handling Procedures to
Arturo Tapia (avtapia@central.uh.edu).
August 15
Deadline for submitting revised Business
Continuity Plans and who should have access
to PIER (emergency website), where BCP’s
will be uploaded, to Emily Messa (eamessa@uh.edu).
Deadline for submitting changes to Business
Contacts for P-Cards and Travel Cards to
Jonathan Horton (jhorton@central.uh.edu) for
P-Cards and Sandra Silva (ssilva@uh.edu) for
Travel Cards.
Deadline for submitting changes to employees
to be enrolled in FY08 training for Cash
Handling, Petty Cash/Change Fund, Credit
Card Accounting, Credit Card Data Security,
and Credit Card Processing to Roel Lopez (rslopez@uh.edu).
August 17
Deadline for submitting FY07 requisitions,
position requests, state purchase vouchers,
state travel vouchers, and state SC vouchers
to the appropriate Finance department.
Deadline for submitting changes to the
2007-2008 phone directory to Virginia Miller
(vmiller@central.uh.edu).
August 24
Deadline for submitting FY07 budget journals
to the Budget Office and payroll
reallocations for period 12 to Payroll.
Deadline for submitting Cost Center Manager
name and empl ID to Mike Glisson (mtglisson@central.uh.edu)
for uploading to the Finance System.
August 27
Deadline for submitting FY07 local purchase
vouchers, local travel vouchers, and local
SC vouchers to the appropriate Finance
department.
August 28
Departments can begin creating and
submitting FY08 vouchers (Accounting Date
and Scheduled Due Date equal to 09-01-07) to
Accounts Payable. However, they cannot
create FY08 vouchers for prior-year PO’s
(BP2007 or earlier) until September 1, after
the PO Carryforward process is completed.
August 31
Noon deadline for submitting FY07 UH cash
receipt journals to Student Financial
Services and FY07 UHSA cash receipt journals
to Treasury. All cash receipt journals
received after 12 noon will post to FY08.
Finance completes PO Carryforward process to
create an encumbrance and prior-year budget
(BP2007 or earlier) in FY08 on non-project
cost centers for prior-year PO’s.
Departments will not be able to create
vouchers on August 31 so that it does not
interfere with the PO Carryforward process.
If you have any questions about the Key
Dates Calendar, please contact Mike Glisson
at x38706.
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