BUSINESS NOTES &
NEWS
APRIL 2008
In This Month's Issue:
Department Who's Who
HUB Vendor of the Month
April Calendar
New Gift Card Request Form
Red Flags of P-Card and Travel Card
Procedure for the Jump Start Endowment
Open Commitment Review
Changes and Additions to Travel Card Guidelines
Changes and Additions to P-Card Guidelines
Online Verification Training
HUB Statistics
PCD Countdown
Essentials of Leadership
Hire Top-Performing Employees
Summer Graduate Student PAR Procedures
9/9 Pre-Collection Pay Cycle
New HR Form
ePAR Project Update
FrontLine
PRINTABLE VERSION
If you have comments or would
like to submit an article for the
Spotlight, contact Sara Carter at
scarter@uh.edu
Contents Edited by the
Administration & Finance Customer
Service Center
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Summer Graduate Student PAR Procedures
If an employee is on Short Work Break or
Leave of Absence on Empl Record 0, then the
summer assignment should be placed on the
next available Empl Record.
Dates to Remember:
|
Summer Session |
Rehire Date |
Term Date |
Due in HR |
Paycheck Dates |
| 1st Six Weeks |
6/01/08 |
7/16/08 |
5/16/08 |
7/01/08 and 8/01/08 |
| 2nd Six Weeks |
7/16/08 |
9/01/08 |
7/02/08 |
8/01/08 and 9/01/08 |
| 9 or 12 Weeks |
6/01/08 |
9/01/08 |
5/16/08 |
7/01,
8/01 and 9/01/08 |
• Graduate Assistants and Research
Assistants are 12-month employees and their
assignments will continue unless terminated.
If a GA or RA is not enrolled
in classes during the
summer but is expected to return in the
fall, they should be placed on a Leave of
Absence with an Education reason so they do
not loose insurance eligibility. They will
be eligible for COBRA to continue their
insurance for the summer months. If they are
terminated, their insurance benefits and
stipend will be terminated, and they will be
required to wait 90 days for insurance to
begin after they return in the fall.
• Teaching Assistants, Teaching Fellows, and
Instructional Assistants who are
enrolled
and working
during the summer should be
placed in the following job codes
(usually
on Empl Record 1):
1960 Summer Teaching Assistant
1961 Summer Teaching Fellow
1962 Summer Instructional Assistant
TAs, TFs and IAs who worked
during the spring are eligible for insurance
coverage during the summer via the Short
Work Break. They should already be placed on SWB for 6/1/08, returning 9/1/08. If they
have insurance, they will be pre-collected
for the summer months on the May 1 and June
1 paychecks.
• Graduate students who are enrolled, but
are not eligible for the above summer
teaching titles are to
be paid an hourly rate and should be placed
in the following job title:
5050 Graduate Assistant/Non-Exempt
• Graduate students who are working but not
enrolled during the summer should be placed
in one of the following temporary job codes:
3200 Non-Ben Exempt Staff – The monthly rate
must be $1,971.66 or greater to be paid in
an exempt position (regardless of FTE).
5200 Non-Ben Non-Exempt Staff – If the
monthly rate falls below $1,971.66, the
employee
must be placed in a Non-Exempt
position and will be eligible for overtime
if working
more than 40 hours per week.
• International students who are graduating
this semester must have 5/09/08 as the last
day worked. A graduating GA or RA should be
terminated 6/1/08. However, a graduating TA, TF or IA is eligible to continue insurance
for the summer, and should be terminated
effective 9/1/08.
If you have any questions, please feel free
to contact the Administration and Finance
Customer Service Center at 713-743-3988.
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