BUSINESS NOTES &
NEWS
APRIL 2008
In This Month's Issue:
Department Who's Who
HUB Vendor of the Month
April Calendar
New Gift Card Request Form
Red Flags of P-Card and Travel Card
Procedure for the Jump Start Endowment
Open Commitment Review
Changes and Additions to Travel Card Guidelines
Changes and Additions to P-Card Guidelines
Online Verification Training
HUB Statistics
PCD Countdown
Essentials of Leadership
Hire Top-Performing Employees
Summer Graduate Student PAR Procedures
9/9 Pre-Collection Pay Cycle
New HR Form
ePAR Project Update
FrontLine
PRINTABLE VERSION
If you have comments or would
like to submit an article for the
Spotlight, contact Sara Carter at
scarter@uh.edu
Contents Edited by the
Administration & Finance Customer
Service Center
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Countdown to PCD due date: As of April 1st - 61 days
FY08 PCD Checklists are due in Human
Resources by June 1, 2008.
It is time to prepare for this year’s
Performance Communication and Development (PCD)
conversations. The PCD process summarizes an
employee’s performance over the entire year.
The rating period should be June 1, 2007
through May 1, 2008. If an employee is new
to your department, the period should begin
on the date the employee joined your team.
Attend Training
Human Resources is committed to ensuring
leaders are satisfactorily trained to
utilize the PCD. Training for supervisors
will be conducted by our HR Generalists in
partnership with staff council and other
campus representatives. The training will be
available as scheduled classes (http://uh.edu/hr/training)
and tailored sessions for departments as
needed.
Gather Information
In preparation for the PCD conversation,
begin by gathering facts from:
• Last year’s PCD and this year’s chosen
forms
• Records of formal and informal meetings
with your employees throughout the year
• Notes of accomplishments and corrective
actions throughout the year
• Employee – ask them to submit things they
are proud of, such as goals met, software or
skills learned, or initiative shown.
Schedule Meetings
Next, schedule a meeting with each employee
allowing for adequate uninterrupted time to
talk and listen. Plan ahead for vacations
and other scheduled leaves. If you have many
employees to meet with, distribute the
meetings over the next two months to reduce
your stress level.
Rate Performance
Review employee’s performance, work
behaviors and progress toward goals based on
the information collected. Use the PCD
process to:
o Set new goals and measure ongoing goals
o Encourage performance improvement and
reinforce effective performance
o Identify training and development
opportunities
Complete Forms
Throughout the year, supervisors and
employees communicate using the selected
forms for guidance. The final meeting at the
end of the year summarizes the performance
for the year and documents the process using
the PCD Checklist.
Submit Forms
Ensure the PCD Checklist and all appropriate
forms are signed by the employee, supervisor
and reviewing official. Submit the checklist
and attachments to Human Resources by June
1, 2008.
Your HR Generalist can address any questions
you may have about the PCD process. Please
visit the HR website for more information
and to download the PCD forms (http://uh.edu/hr/emprelations/PCD.htm).
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